Sorgenia2018-07-20T11:06:29+00:00

Success stories

Sorgenia

Sector: Energy | Location: Italy

Products: Omnia BPM

Sorgenia Logo

Success stories

Sorgenia

Sector: Energy | Location: Italy

Products: Omnia BPM

Challenge

Project Management relied on manual, cumbersome processes, with light planning and control on costs and execution time.

Budget Control was not easy: a lot of manual operations when the reports had to be presented.

Solution

  • Project & Portfolio Management
    • Deployed Omnia BPM – PPM Smart Application;
    • Reengineering of the project portfolio management process, Project financial planning;
    • Execution of complex, multidisciplinary processes with third parties involvement;
    • Orchestration of part of the process managed in the ERP to engage external suppliers and control work activities to activate invoice management.

Results

  • Project & Portfolio Management
    • All IT projects and related costs are under control;
    • External suppliers and their work activities are engaged and controlled through the application;
    • The planning process enables portfolio analysis and supports decisions on which projects to activate;
    • Multiple approval gates management to enable project proposal revision, approval and cost control.
    • Purchase order issuing and invoice authorization based on costs previously approved;
    • First phase operational (without any integration with ERP systems) in less than 3 weeks.
  • Budget Control
    • Deployed Omnia BPM – Financial Management Smart Application;
    • Definition, management and control of the budget lifecycle (Annual Budget, Revisions, Deltas);
    • Accurate management of budget consumption by individual project;
    • Management of expenditure forecasts and authorization of deviations;
    • Budget Classification.
  • Budget Control
    • It is possible to define the annual budget and divide it by individual projects/espense nature;
    • Each project budget is compared with the estimated costs and the actual costs;
    • More budget reviews are possible during the year;
    • Each budget review is subject to a specific approval process: after budget consolidation, it is possible to manage delta budgets, with an approval process;
    • Operational in less than 3 weeks;
    • Old manual processes are now automated, and correctly managed;
    • Budget is under control, with a proactive support by the system;
    • A clear visibility of budget consumption by the projects enables a more efficient usage of financial resources.

Challenge

Project Management relied on manual, cumbersome processes, with light planning and control on costs and execution time.

Budget Control was not easy: a lot of manual operations when the reports had to be presented.

Solution

  • Project & Portfolio Management
    • Deployed Omnia BPM – PPM Smart Application;
    • Reengineering of the project portfolio management process, Project financial planning;
    • Execution of complex, multidisciplinary processes with third parties involvement;
    • Orchestration of part of the process managed in the ERP to engage external suppliers and control work activities to activate invoice management.
  • Budget Control
    • Deployed Omnia BPM – Financial Management Smart Application;
    • Definition, management and control of the budget lifecycle (Annual Budget, Revisions, Deltas);
    • Accurate management of budget consumption by individual project;
    • Management of expenditure forecasts and authorization of deviations;
    • Budget Classification.

Results

  • Project & Portfolio Management
    • All IT projects and related costs are under control;
    • External suppliers and their work activities are engaged and controlled through the application;
    • The planning process enables portfolio analysis and supports decisions on which projects to activate;
    • Multiple approval gates management to enable project proposal revision, approval and cost control.
    • Purchase order issuing and invoice authorization based on costs previously approved;
    • First phase operational (without any integration with ERP systems) in less than 3 weeks.
  • Budget Control
    • It is possible to define the annual budget and divide it by individual projects/espense nature;
    • Each project budget is compared with the estimated costs and the actual costs;
    • More budget reviews are possible during the year;
    • Each budget review is subject to a specific approval process: after budget consolidation, it is possible to manage delta budgets, with an approval process;
    • Operational in less than 3 weeks;
    • Old manual processes are now automated, and correctly managed;
    • Budget is under control, with a proactive support by the system;
    • A clear visibility of budget consumption by the projects enables a more efficient usage of financial resources.

Request a Call.